PTC-SC Bylaws

The purpose of the Personnel Testing Council of Southern California (PTC-SC) is to serve as a forum for discussion of current issues in personnel selection and testing, to encourage education and professional development in the field of personnel selection and testing, to advocate the understanding and the use of fair and non-discriminatory employment practices, and to encourage use of professionally sound selection and testing practices.

Article I – Memberships and Dues

Membership is open to any person who agrees to further the purpose of this organization. Membership dues shall be due and payable during the first month of the calendar year. The amount of annual dues shall be determined by the Executive Board.

Article II – Meetings

The annual business meeting of the Council shall be held each calendar year in conjunction with a regularly scheduled meeting. Normally the Council shall meet monthly, January through November, for programs of interest members. These meetings will be open to guests. Notice of these meetings shall be mailed to all members at least three weeks prior to the meeting. In emergencies, such notification may be by telephone or by other expedient methods.

Article III – Executive Board

All powers of the corporation shall be exercised by or under the authority of, and the business affairs of the corporation shall be controlled by, the Executive Board.

The Executive Board shall consist of nine Directors: the current President, the President-Elect, the Immediate Past President, and six Directors-at-large elected from the membership. The Vice President, Conferences; Vice President, Programs; Vice President, Publications; Secretary; Treasurer; and Research and Training Chairs shall be ex officio, non-voting members of the Executive Board.

Two Directors-at-large will be elected each year to serve for terms of three years. All Directors must be members in good standing of PTC/SC. The term of office is January 1 to December 31.

The Executive Board shall meet in December of each year, and at others times, as needed. An action of any meeting of the Executive Board, however called and noticed or wherever held, shall be valid if, and only if, an absolute majority of the Directors entitled to vote in favor of the action.

Directors are expected to attend all meetings of the Executive Board. A Director who cannot attend a meeting of the Executive Board at which action is to be taken may vote in absentia using procedures described in the Officer’s Manual. When a decision must be made which cannot be held over for the next regular meeting, the Executive Board may poll the Directors by telephone and obtain subsequent written confirmation of their votes.

The Executive Director shall call and preside over the meetings of the Executive Board. At the December meeting of each year, the Executive Board shall elect the Executive Director from the Directors who will serve on the Executive Board in the following year. The Executive Director shall serve for a term of one year.

Meetings of the Executive Board shall be announced in advance and shall be open to attendance by all interested members except when matters of a confidential nature are under discussion.

Article IV – Officers

The elected Officers shall be the President; President-Elect; Secretary; Treasurer; Vice President, Conferences; Vice President, Programs; Vice President, Publications. The Officers shall be elected for a term of one year by a majority vote of the members voting. The President-Elect shall succeed the President without further election.

The following Officers shall be appointed by the President for a term of one year: Research Chair; Training Chair.

All Officers must be members in good standing of PTC/SC. The term of office is January 1 to December 31.

Article V – Nominations and Elections

Election of Officers and Director shall be held every year as follows:

A nominating committee shall be formed, consisting of the President-Elect of the current year, a member of the Board of Directors who is elected by that body as their representative, and a non-office holding member of the council appointed by the current President. The members of the Nominating Committee should be selected and introduced to the Council at the March meeting, and their names published in the newsletter. The Nominating Committee shall solicit nominations and ensure that nominees meet the minimum requirements for the offices for which they are candidates. Self-nominations shall be accepted; persons nominated by others must indicate a willingness to serve. The Nominating Committee shall prepare a list of candidates for the election, striving to obtain at least two qualified candidates for each office and a number of candidates for Director-at-large which is greater than the number of vacancies to be filled.

The list of candidates for each office will be sent to PTC/SC members with the August newsletter. Additional nominations may be made by telephone to a member of the Nominating Committee or from the floor at the August PTC/SC meeting. Nominations close on the day of the August meeting.

The Nominating Committee will prepare an official ballot to be sent to PTC/SC members in September. The members vote by marking their choices on the ballots, signing the outside of the return envelopes, and bringing them to the September meeting or returning them by mail. The Executive Director must receive the ballots at least five days prior to the October meeting. Votes will be counted using procedures set forth in the Officer’s Manual. To be elected for any office, a candidate must receive a simple plurality of votes for that office except that election for positions of Directors-at-large shall be filled by candidates in the order of the number of votes they receive. Tie votes will be resolved by vote of the Executive Board. The names of the newly elected Officers and Directors for the next year shall be announced at the October meeting of the Council. Ballots shall be retained by the Executive Board for one year.

Candidates may only run for one office in the same election.

Directors-at-large who have not completed a term may run for other offices; however, a Director-at-large who wins the election must resign as a Director-at-large, and the vacancy be filled by appointment by the Executive Director for the remainder of the year. The remaining term of vacated Director-at-large positions will be filled by vote of the membership at the next scheduled election. Any of the elected Officer positions other than that of President-Elect vacated during the term of office, shall be filled by appointment by the President for the remainder of the term.

If the office of President is vacated during a term, the President-Elect shall immediately become President. If the office of President-Elect is vacated during a term, both the President and the President-Elect shall be elected at the next general election. If the position on the Executive Board occupied by the Immediate Past President is vacate during a term, it shall not be filled.

If the office of Executive Director is vacated during a term, the Executive Board shall elect an Executive Director from among its qualified members.

In the event that there are not sufficient candidates to fill the vacancies for Director-at-large in an election, the Director-at-large positions vacant after the election shall not be filled until the following election.

Article VI – Authority of Officers and Executive Board

The Executive Board shall have authority to approve the annual budget; to set policies for the organization; and to take public positions for the organization.

The Officers shall be responsible for normal administration of the organization within the established budget and according to the established policies of the Executive Board set forth in the Officer’s Manual.

Article VII – Duties of Officers and Directors-at-Large

The duties of Officers and Directors shall be designated in the Officer’s Manual. The Officer’s Manual may be amended by the Executive Board by majority vote in order to make the best use of either special skills, knowledge, or abilities possessed by the Officers, or of access to facilities, materials, or services in order to promote the primary purposes of the Council. Such amendments shall become effective ten days after a notice describing the changes in Officers’ duties is mailed.

Each Officer shall be provided with a current Officer’s Manual before assuming office, and shall be provided with revisions to the Manual with ten days after action by the Directors to change the Manual. Copies of the Officer’s Manual shall be available for reference by Council members on request.

Statements of the Officers’ duties shall be available to any member of the council upon request to the Secretary, and shall accompany ballots for elections of Officers.

Article VIII – Removal of Officers and Directors-at-Large

Officers and Directors-at-large may be removed from office by the following procedures:

  1. A call for election either by majority vote of the Executive Board or by petition signed by 25 percent of the members;
  2. A recall election conducted by the Executive board, and a recall ballot shall be mailed to each member. A two-thirds affirmative vote of ballots, returned within two weeks, shall remove an Officer or Director-at-large; or
  3. A vote of the Executive Board with at least one more than an absolute majority of the members entitled to vote voting for removal. Cause for removal by this procedure shall be failure to perform the duties of the office.

Article IX – Committees

Functions and compositions of standing committees shall be described in the Officer’s Manual. Ad hoc committees may be appointed as the need arises. Committees of the Executive Board shall be appointed by the Executive Director. Committees of the Council as a whole shall be appointed by the President from the members of the Council.

Article X – Parliamentary Authority

At the discretion of the President, or of the majority of those present, “Robert’s Rules of Order, Revised” shall govern the council and all committees in all cases to which they are applicable and not inconsistent with the Articles and the Bylaws.

Article XI – Amendments

These Bylaws may be amended by a two-thirds majority of those voting, provided that each amendment shall have been proposed in writing to, and approved by, the Executive Board; and provided further that a ballot, a copy of the proposed amendment, and an announcement of the election date shall have been mailed to each member of the Council at least three weeks prior to the due date for return of ballots.

Article XII – Adoption of the Bylaws

Upon a two-thirds majority affirmative vote of those Council members who return ballots, these Bylaws shall be adopted effective March 15, 1992, and shall, along with the Articles of Incorporation, replace the revised Bylaws amended November, 1987.